Privacy Policy

Canberra Liberals
Liberal Party of Australia (Australian Capital Territory Division)
ABN: 15 217 882 958

Last Updated: 22 September 2026

 

1. Our Commitment to Privacy

The Canberra Liberals (Liberal Party of Australia – ACT Division) is committed to protecting your privacy and handling your personal information with transparency, security, and accountability.
 

Legal Status: As a registered political party under the Commonwealth Electoral Act 1918 (Cth), the Canberra Liberals is exempt from the Privacy Act 1988 (Cth) in relation to our political activities. However, we voluntarily adopt the principles of the Australian Privacy Principles (APPs) as a matter of best practice, community trust, and operational integrity. This policy applies to all personal information collected through our website (canberraliberals.org.au), membership operations, events, and digital communications.

 

2. What Personal Information We Collect

2.1 Information You Provide Directly

We collect personal information directly from you when you engage with us. The types of information depend on the nature of your interaction:
Interaction Type
Personal Information Collected
Membership Application
Full name (including legal first name, middle name, last name), title, date of birth, email address, mobile phone, home phone, residential address (suburb, state/territory, postcode), postal address (suburb, state/territory, postcode), party membership history, candidate status
Supporter Sign-Up
Full name, email address
Volunteer Sign-Up
Full name, email address
Event Registration / RSVP
Full name, email address, phone number
Donations
Name, email address, donation amount (Payment card details are processed exclusively through encrypted third-party payment gateways; we do not store credit card information on any system)
Correspondence & Inquiries
Name, email address, content of communication
Sensitive Information: Political opinion is classified as sensitive information under the Privacy Act 1988. By providing your membership application or supporter sign-up details, you expressly consent to our collection, use, and disclosure of this sensitive information for the purposes outlined in Section 3 of this policy.
 
Consequence of Non-Collection: If we do not obtain the personal information outlined above, we may be unable to process your membership application, verify your eligibility under the Liberal Party Constitution, match you to your local electorate branch, or provide requested services.

2.2 Automated Data Processed by Third Parties

When you visit canberraliberals.org.au, our website hosting provider and WordPress platform automatically process limited technical data to ensure site security, functionality, and performance. This includes IP addresses, browser type, operating system, and essential session cookies.

 

Important: The Canberra Liberals does not directly collect, access, store, or use this automated technical data. It is processed solely by our third-party service providers under strict contractual obligations. We have no visibility into individual user activity logs, and this data is never used for profiling, marketing, or member identification.

 

For details on how these providers handle automated data, please refer to their respective privacy policies:
By using our website, you acknowledge that these third parties process minimal technical data necessary for service delivery. You may manage cookie preferences via your browser, though disabling essential cookies may impair site functionality.

2.3 Information from Third Parties

We may supplement the information you provide with data from the Australian Electoral Commission (AEC) electoral roll to verify your eligibility for membership and accurately match you to your local electorate branch. This is standard practice for registered political parties under the Commonwealth Electoral Act 1918.

 

3. How We Use Your Personal Information

3.1 Primary Purposes

We use your personal information for the following core functions:
  • Processing and managing party memberships in accordance with the Liberal Party Constitution
  • Communicating party activities, events, news, policy updates, and campaign information via email
  • Managing donations and financial contributions
  • Administering branch and division operations
  • Matching members to their local electorate branches
  • Coordinating volunteer activities and event logistics
  • Complying with legal obligations under the Commonwealth Electoral Act 1918 and related electoral legislation

3.2 Secondary Purposes

  • Improving our website, services, and member experience
  • Internal research, analysis, and strategic planning
  • Fraud prevention and security monitoring
  • Archival and historical record-keeping for organizational continuity

4. Personal Information Security

We implement reasonable technical and organizational measures to protect your personal information against unauthorized access, misuse, loss, alteration, or disclosure:
  • Encryption: All data transmitted via our website is protected by SSL/TLS encryption. Payment transactions are processed exclusively through PCI-DSS-compliant third-party gateways; we never store credit card numbers, CVVs, or expiry dates.
  • Access Controls: Role-based access restrictions ensure only authorized personnel (as defined in Section 4.1) can view personal information. Credentials are password-protected and subject to regular review.
  • Volunteer & Staff Obligations: All individuals granted access to personal information are bound by written or verbal confidentiality obligations consistent with this policy.
  • Service Provider Safeguards: WildApricot, Klaviyo, and other providers are selected based on their demonstrated security practices and contractual privacy commitments.

Limitation of Liability: While we take reasonable steps to secure your personal information, no method of transmission over the internet or electronic storage is 100% secure. You transmit information at your own risk. If you suspect unauthorized access or a data breach, contact us immediately at info@canberraliberals.org.au.

 

5. Overseas Data Transfers

Your personal information is stored and processed outside Australia by the following service providers:
  • WildApricot: Membership data hosted on servers in the United States
  • Klaviyo: Email marketing data stored in Amazon Web Services (AWS) East-1 data center, Northern Virginia, United States
  • WordPress (Automattic): Content management and session data processed in the United States
  • [Insert Hosting Provider]: Server infrastructure located in [Insert Country]
  • [Insert Payment Processor]: Transaction data processed in [Insert Country]

By providing your personal information to us, you acknowledge and consent to these cross-border transfers. We require all overseas recipients to handle your data in accordance with this policy and applicable data protection standards. While foreign jurisdictions may have different privacy laws, we rely on contractual safeguards and vendor due diligence to maintain appropriate protection.

 

6. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy and to comply with legal obligations:
  • Membership Records: Retained for the duration of active membership and for a reasonable period thereafter to comply with the Commonwealth Electoral Act 1918, resolve disputes, and maintain organizational archives.
  • Financial Records: Donation records retained for 7 years as required by Australian taxation and electoral funding laws.
  • Inactive/Withdrawn Members: Personal information securely destroyed or de-identified when no longer required for legal, archival, or operational purposes, unless retention is mandated by law.

Secure destruction methods include permanent digital deletion and cross-cut shredding of physical documents.

 

7. Your Rights and Choices

7.1 Access and Correction

You have the right to:
  • Request access to the personal information we hold about you
  • Request correction of inaccurate, incomplete, or out-of-date information
  • Request deletion of your personal information (subject to legal retention requirements under the Commonwealth Electoral Act 1918 and other applicable laws)
How to Request: Contact us at info@canberraliberals.org.au. We will verify your identity before processing your request and respond within 30 days. We do not charge fees for access requests, but may advise you of reasonable retrieval costs if applicable.

7.2 Marketing Communications

You may opt out of receiving marketing communications at any time by:
  • Clicking the “unsubscribe” link in any email
  • Emailing info@canberraliberals.org.au
  • Updating preferences through your WildApricot membership portal
Note: Even after opting out of marketing, we may still send essential administrative communications related to your membership, legal obligations, or safety matters.

7.3 Sensitive Information Withdrawal

You may withdraw consent for the use of your sensitive information (political opinion) at any time by contacting us. Please note that withdrawal may affect your ability to remain a member or participate in party activities, as this information is reasonably necessary for our functions under the Liberal Party Constitution.

 

8. Making a Complaint

If you believe we have not complied with this policy or handled your personal information appropriately:

Step 1 – Contact Us
Email: info@canberraliberals.org.au
Mail: Suite 4, 50 Geils Court, Deakin ACT 2600
We will investigate your complaint and provide a written response within 30 days.

Step 2 – External Escalation
If you are unsatisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC):
  • Website: oaic.gov.au
  • Phone: 1300 363 992
  • Mail: GPO Box 5218, Sydney NSW 2001

Note: As a registered political party, the Canberra Liberals is exempt from the OAIC’s jurisdiction for political activities under the Privacy Act 1988. However, we welcome external feedback as part of our commitment to continuous improvement and community trust.

9. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, service providers, or legal requirements. Updated versions will be posted on canberraliberals.org.au with a revised “Last Updated” date. We encourage you to review this policy periodically. Continued use of our website or membership following changes constitutes acceptance of the updated policy.

 

10. Definitions

  • “Canberra Liberals” means the Liberal Party of Australia (Australian Capital Territory Division), ABN 15 217 882 958.
  • “Personal information” means any information or opinion about an identified individual, or an individual who is reasonably identifiable, whether or not the information or opinion is true or recorded in material form.
  • “Sensitive information” has the meaning given in the Privacy Act 1988 (Cth) and includes information about racial or ethnic origin, political opinions, religious beliefs, trade union membership, sexual orientation, criminal record, or health information.
  • “Commonwealth Electoral Act 1918” means the Commonwealth Electoral Act 1918 (Cth), as amended.

11. Contact Us

Privacy Inquiries & Requests
Email: info@canberraliberals.org.au
Postal Address:
Canberra Liberals
Suite 4, 50 Geils Court
Deakin ACT 2600

Website: canberraliberals.org.au

 


This Privacy Policy was last updated on 22 September 2026 and applies to all personal information collected and held by the Canberra Liberals in connection with its website, membership operations, events, and digital communications.